City Clerk

The City Clerk / HR & Payroll Administrator serves as a key administrative officer for the City, providing essential services to City officials, employees, and the public.

This combined role supports the efficient operation of the City government while ensuring compliance with state law, personnel policies, and financial procedures.

Responsibilities of the City Clerk  

Maintaining official City records, ordinances, resolutions, and minutes

Preparing agendas and recording minutes for Board of Aldermen meetings

Publishing legal notices and maintaining the Odessa City Code of Ordinances

Serving as custodian of records and responding to Missouri Sunshine Law requests

Administering oaths of office

Processing municipal election filings and serving as the local election authority liaison

Issuing licenses as authorized by ordinance

Assisting residents, businesses, and visitors with City information                                                                                                                                                                                           

Responsibilities of Human Resources

Administering personnel policies and employee handbook provisions

Maintain employee personnel files and records

Coordinating employee onboarding, orientation, and separation processes

Managing benifits enrollment and employee leave records

Recruitment, job postings

Ensuring compliance with applicable federal, state, and local employment laws

Serving as a point of contact for employee questions related to policies and benefits

Responsibilities of the Payroll Administrator 

Processing payroll in accordance with City policies and approved pay schedules

Maintaining payroll records and wage documentation

Processing payroll deductions, benefit contributions, and withholdings

Preparing payroll reports for management and auditing purposes

Coordinating payroll-related reporting and filing as required

Ensuring confidentiality and accuracy in all payroll functions